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Feature · QuickBooks Online sync

The field companion to QuickBooks Online for contractors under 15.

Workhand plugs into your existing QuickBooks Online setup. Customers, jobs, invoices, and payments sync both ways automatically. Keep QBO for the books, add Workhand for the field. Your bookkeeper stays in QBO. Your crew stays in Workhand. The two sync. This is how we close The Field-Office Latency Gap, the hours-long lag between a job-site event and when the office sees it.

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Included on the Team plan. No migration required.

Workhand home dashboard with QuickBooks sync status

From the founder, why I built this

Every construction PM tool I looked at wanted to be the accounting system. Rip out QuickBooks. Rebuild your chart of accounts. Retrain your bookkeeper. That is The Bloatware Tax in action, paying for accounting features you already have working. My bookkeeper knows QBO cold. Ten years of history lives there. The right move is not to replace QBO, it is to layer on top of it so the crew gets a phone-first tool and the books stay clean.

Andrew Bernardo, founder of Workhand. Tampa Bay pool project manager.

What it does

Every record. Both directions. No double entry.

Bidirectional sync

New customer in Workhand shows up in QBO. Invoice paid in QBO updates status in Workhand. Both directions, automatic, no button to press.

Customers, both ways

Name, email, phone, billing address. Add in either place. Shows up in the other within minutes. Bookkeeper types once. Crew types once.

Jobs and projects

Every Workhand job maps to a QBO project. Estimates roll up. Invoices roll up. P and L by job stays clean in QBO without manual coding.

Invoices with line items

Full line item detail syncs. Not a summary. Not a total. Every line the customer signed off on lives in QBO the same way it lives in Workhand.

Stripe payments included

Customer pays through the portal on Stripe. Payment logs in Workhand. Same payment logs in QBO. Reconciliation is nothing.

No migration required

QBO stays the accounting system of record. The chart of accounts stays in QBO. Nothing gets moved, exported, or reimported. It just connects.

How it works

Connect once. Sync forever.

Connect QBO in Settings

Tap Connect QuickBooks. Sign in through Intuit's OAuth flow. Pick which company file. Done in under a minute.

First sync fills in the gaps

Existing customers, jobs, and invoices show up on both sides. No import wizard. No mapping spreadsheet. Just sync.

Everyone works where they work

Bookkeeper stays in QBO. Crew stays in Workhand. Data stays in sync. You stop being the human middleware.

Layer on top, don't replace

Your bookkeeper never has to learn a new tool

Every construction app that tries to replace QuickBooks starts a fight with your CPA, your bookkeeper, and ten years of historical data. Workhand is built to sit on top of QBO. Your books stay clean. Your field crew gets a phone-first tool. Nobody has to migrate anything.

Chart of accounts stays in QBO
Reconciliation, tax prep, 1099s stay in QBO
Historical financials stay untouched
Field data lands in QBO clean, no retyping

Made for your trade

Anyone already running QuickBooks Online.

🏗️

General Contractors

Multi-job books stay clean, subs and materials tagged right

🔨

Remodelers

Kitchen and bath jobs land in QBO with the change orders

❄️

HVAC

Service tickets convert to invoices that sync to QBO same day

🏊

Pool Builders

Phased draws and progress invoices flow into QBO cleanly

From the field, one job I remember

On a $220k pool renovation in Carrollwood, my bookkeeper caught me duplicating a customer three times across three tools. Same homeowner. Three addresses. Three billing profiles. She spent an afternoon reconciling instead of closing the books. That is when I decided Workhand had to sync to QBO both directions, not just push. Customer created in Workhand lands in QBO. Invoice paid in QBO updates Workhand. The bookkeeper stops chasing me. I stop being the human middleware between the truck and the books.

Andrew Bernardo, Workhand founder. Tampa Bay pool build, 2024.

Frequently asked

Answers, no gate

How does the Workhand QuickBooks Online integration work?

You connect your QuickBooks Online account once. From that point Workhand syncs customers, jobs and projects, and invoices in both directions automatically. A new customer added in Workhand shows up in QBO. A new invoice paid in QBO updates status in Workhand. No CSV exports, no manual matching.

Do I have to migrate my data out of QuickBooks?

No. That is the entire point. QuickBooks Online stays the system of record for accounting. Your bookkeeper keeps doing what they have always done. Workhand layers on top for the operational side, estimating, jobsite chat, scheduling, photo logs, COI tracking, and the field crew gets their own surface without disturbing the books.

What data syncs between Workhand and QBO?

Customers (name, email, phone, billing address) sync both ways. Jobs and projects sync both ways. Invoices with line item detail sync both ways. Payments recorded in either system update status in the other. Vendor and inventory sync is on the roadmap and not in v1.

Which Workhand plan includes QuickBooks sync?

QuickBooks Online sync is included on the Team plan at 89.99 per month for up to 15 users. Pro at 34.99 per month and the Free plan do not include accounting sync. The Team plan also unlocks Stripe Connect payments at 0 percent platform markup, so you only pay Stripe's standard 2.9 percent plus 30 cents per transaction.

How often does the sync run?

Sync runs automatically in the background. You do not click a button to trigger it. New records propagate within a few minutes. Updates to existing records propagate the same way. If a record is edited in both systems between syncs, the most recent change wins with a clear audit log.

Will my bookkeeper still be able to do their work in QBO?

Yes. The bookkeeper's workflow does not change. QBO is still their software. The chart of accounts stays in QBO. Reconciliation stays in QBO. Tax prep stays in QBO. Workhand simply makes sure the operational data the field generates lands in QBO without the bookkeeper having to retype it.

Does Workhand replace QuickBooks?

No. Workhand is built to complement QBO, not replace it. Construction software that forces you to abandon QBO creates a fight with your bookkeeper, your CPA, and your historical financial data. The Workhand approach is that QBO is great at accounting and bad at jobsite operations. Use each where it is strong.

What about Stripe payments through Workhand?

Workhand integrates Stripe Connect so customers can pay invoices by card or ACH directly in the customer portal. The platform markup on top of Stripe's standard fees is 0 percent. You pay the same 2.9 percent plus 30 cents Stripe charges everyone else. Payments sync back to both Workhand and QBO automatically.