Push and email alerts at 30, 14, and 7 days before every sub's insurance expires. Store the GL, WC, and Auto certs on the sub's profile. Optional gate blocks the sub from a new job when the cert is dead.
I spent 5 years running pool builds in Tampa Bay, and every busy season we hit what I call The COI Expiration Cliff. A gunite sub who was current in March would show up in July with a policy that lapsed on renewal day nobody flagged. I kept a spreadsheet. Nobody read the spreadsheet. When the GL audit came in the fall, we ate the reclassified labor. Workhand is the tool I wanted on my phone, alerts at 30, 14, 7 days before the cliff, per sub, per policy.
Push notification on your phone. Email to the office. Names the sub, names the policy, names the exact date. No hunting.
All three certificates attached to the sub. Effective date, expiration date, issuer, PDF. One tap to the file.
Flip a toggle. Expired sub cannot be added to a new job. Office sees the block reason. Roll it out when your roster is clean.
Active in green. Expired in red. Expiring soon in amber. Scroll the roster, spot the ones that need a call today.
One PDF, every sub, every policy, every date, cert thumbnails. Built for the GL auditor at renewal. Not a spreadsheet rebuild.
Owner gets push and email. Bookkeeper and PM get email. Renewal chase is not on one person's shoulders.
Snap a photo or drop the PDF. GL, WC, Auto for each sub. Enter the expiration date. Workhand watches the calendar.
Thirty days out, a push. Fourteen days out, another. Seven days out, one more. Named sub, named policy, named date.
Text the sub for the new cert. Upload it. Cert is current, alerts reset. If they ghost you, the assignment gate does the rest.
If a sub works your jobs with a lapsed cert and your GL auditor finds it, that labor gets reclassified as direct payroll. On a small crew with 200k in subcontracted labor, that is a four-figure premium bump you did not budget for.
A gunite sub showed up on a Palma Ceia rebuild in mid 2024 with a COI that had expired the Friday before. His agent had let workers comp renew late. He was already suited up. I had two choices, send him home and lose the shoot day, or let him work and hope the audit missed it. Workhand's assignment gate would have caught that before he ever left his shop, and the 7 day alert would have given me a week to nag his agent instead.
Free forever plan, no credit card. Pro trial is 14 days. Cancel any time.