The problem this solves
You finish a $24,000 pool deck job on a Friday. Monday morning you send an invoice as a PDF attached to email. The customer's spam folder eats it. Two weeks pass. You text them a reminder. They apologize and promise to pay. Another two weeks pass. You call them. They say the check is in the mail. Five weeks later you finally get paid. Total time from job complete to cash in bank: 7 weeks.
That is $24,000 of your cash flow sitting unavailable for 7 weeks because the invoice was a static PDF attachment and not a clickable Pay Now link. Multiply that across 8 jobs a quarter and a small contractor is carrying $150K to $200K of accounts receivable that should have been collected in days, not months.
The real cost is not just the float. It is the awkward calls, the relationship friction, the time you spend on collections instead of on the next job. Slow invoicing is the silent killer of small contractor cash flow.
How Workhand handles it
Open the job, tap invoice. Line items carry over from the accepted estimate. Add a note if you want. Send by text or email in two taps. The customer gets a link, opens it on their phone, taps Pay Now, enters their card or ACH details, and the payment processes through Stripe Connect. Funds deposit to your bank account on the next business day after the first payout cycle.
Workhand charges 0 percent platform markup on top of Stripe. You pay only Stripe's standard 2.9 percent plus 30 cents for card payments. On a $24,000 invoice paid by card, that is roughly $720 in Stripe fees and 0 dollars in platform fees, versus competitors that stack an additional 1 to 3 percent on top.
| What you get | How it works |
|---|---|
| Phone-first invoicing | Send from the truck. Email or text. No desktop, no QuickBooks login required. |
| Pay Now link | Customer pays by card or ACH from their phone. No printed check, no mailing. |
| Stripe Connect, 0% platform markup | You pay only Stripe's standard 2.9% + 30 cents per card transaction. No extra Workhand fee. |
| Deposit + progress + final | Deposit invoice, milestone progress invoices, and final balance invoice all linked to one job. |
| Auto-reminders | Customer gets a reminder at 3 days, 7 days, and 14 days overdue. Each has the Pay Now link. |
| One-tap estimate conversion | Signed estimate becomes the deposit invoice in one tap. Scope and totals carry over. |
| QuickBooks sync | Bidirectional QuickBooks Online sync on the Team plan. Invoices, payments, customers, items. |
| Auto-receipts | Customer gets a payment receipt by email the moment the card clears. No manual sending. |
Why this matters more than other field features
Most invoicing tools either lock you into desktop workflow (QuickBooks Desktop) or charge a heavy platform fee on top of Stripe (most contractor field-service apps add 1 to 3 percent to every card payment). Workhand built phone-first invoicing with pass-through Stripe pricing because the goal is collecting cash faster, not collecting more fees from the contractor.
Four specific reasons this matters more than it sounds:
- Days sales outstanding drops from 30+ to under 10. A clickable Pay Now link collects same-day for roughly 40 percent of customers and within 7 days for another 30 percent. That alone halves your accounts receivable balance.
- 0 percent platform markup is real money. On a $200K annual revenue contractor with 70 percent of payments by card, the difference between 0 percent and 2 percent platform markup is $2,800 a year. That covers Pro plus Team upgrade with money left over.
- Auto-reminders end the awkward phone call. The system reminds the customer at 3, 7, and 14 days. You don't have to be the bad guy. The reminder is automatic, polite, and consistent.
- QuickBooks sync keeps the bookkeeper happy. Your bookkeeper still works in QuickBooks. You work in Workhand. Bidirectional sync on the Team plan means no double-entry, no monthly reconciliation pain.
Who this is built for
- Pool builders collecting deposits and progress payments on $20K-$80K jobs
- Roofers collecting insurance-funded payments where speed matters
- Remodelers with deposit, mid-job, and final payment milestones
- Landscapers and hardscape contractors with high invoice volume per month
- HVAC and plumbing service contractors collecting on the truck after the service call
- Solo and 2-5 person crews who don't have a back-office to chase receivables
Try Workhand free
Free plan includes invoicing on 1 active job. Pro at $34.99/mo unlocks unlimited jobs. Team at $89.99/mo adds bidirectional QuickBooks sync. 14-day free trial on paid plans.
Get the app See pricingCommon questions
Can I send an invoice from my phone?
Yes. Open the job, tap invoice, line items pull from the accepted estimate. Send by email or text in two taps. Customer sees a Pay Now link the second the invoice arrives, not a PDF buried in spam.
How does Workhand accept credit card payments?
Workhand uses Stripe Connect. Connect your Stripe account in the app, and every invoice gets a Pay Now button. Customer pays by card or ACH, Stripe deposits the funds to your bank account on next business day. Workhand charges 0 percent platform markup on top of Stripe's standard 2.9 percent plus 30 cent processing fee.
What does 0 percent platform markup mean?
Many contractor apps charge an extra 1 to 3 percent platform fee on top of Stripe's processing fee. Workhand passes through Stripe's processing fee directly with no markup. On a $24,000 invoice paid by card, that is roughly $240 to $720 in fees you keep that you would otherwise pay to the platform.
Can I take a deposit and then bill progress payments?
Yes. From the accepted estimate, send a deposit invoice first (typically 30 to 50 percent of the total). As the job progresses, send progress invoices for milestones (rough-in done, drywall closed, final). The last invoice is the remaining balance. All linked to the same job, all visible to the customer in the portal.
What happens if a customer doesn't pay on time?
Workhand sends auto-reminders to the customer at 3 days overdue, 7 days overdue, and 14 days overdue. Each reminder includes the Pay Now link so the customer can settle the invoice in one tap. You can also send manual reminders or pick up the phone, but the auto-reminders catch most slow payers without you doing anything.
Does Workhand sync with QuickBooks?
Yes. The Team plan at $89.99 per month includes bidirectional QuickBooks Online sync. Invoices, payments, customers, and items sync both directions. Your bookkeeper still works in QuickBooks. You still work in Workhand. The two stay in sync without anyone re-typing data.
How fast does the money hit my bank?
Stripe deposits to your bank account on the next business day for standard payouts after the first payout cycle. The first payout typically takes 7 to 14 days while Stripe verifies your account. After that, payments collected Monday land in your account Tuesday. Card payments and ACH deposits both follow this schedule.
What does the invoice feature cost?
Included on every plan. Free covers 1 active job with full invoicing. Pro at $34.99 per month unlocks unlimited jobs for up to 5 users. Team at $89.99 per month covers up to 15 users and adds bidirectional QuickBooks sync. Stripe processing fees are 2.9 percent plus 30 cents per card transaction with no Workhand markup.