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Feature · Real-time profit per job

Know the profit before you finish the job.

Every receipt, every hour, every mile, every sub bill hits a live cost total. Set the contract price. Watch the profit column update as the job runs. The nasty surprise at the end goes away.

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Included on Pro and Team plans.
Job profit dashboard with real-time margin
From the founder, why I built this

In 5 years of Tampa pool building, I watched crew after crew guess at profit until tax time. Contract was $180k. Spent, probably $130k? Nobody knew until the CPA added it up in February. Meanwhile the PM software they were paying $349 a month for could do resource loading and gantt charts, but could not tell you gross margin on the job you closed yesterday. That is The Bloatware Tax. I built Workhand so contract minus spent shows up on the job header, live.

Andrew Bernardo, founder of Workhand. Tampa Bay pool project manager.
What it does

Cost, price, profit. Live.

Materials tally live

Every scanned receipt lands on the job. Home Depot, Lowes, pool supply, plumbing. The number rolls up automatically.

Sub bills tracked

Sub invoices attach to the job. Approved and unpaid. Approved and paid. Both roll into the cost.

Labor auto-costed

Time entries times the crew's hourly rate. That is your labor cost. It updates every day the crew works.

Mileage in the ledger

Truck miles to the job get costed at the IRS rate. Small line, adds up on a five-month build.

Yearly ledger

Every job stacked. Best three, worst three, average margin, jobs still open. The number your accountant asks for.

Internal costs stay internal

Cost price and margin never show on the customer's estimate or invoice. Employees on Employee role do not see the profit column.

How it works

Price it, cost it, watch it

1

Set the contract price

The signed estimate lives on the job. That is the number to beat on the margin side.

2

Every cost lands

Receipts, sub bills, hours, miles. Each one flows in as the crew logs it in the field.

3

The margin updates live

Green means healthy. Yellow means watch. Red means kill it or renegotiate. Same math the office uses on Monday.

The number the estimator lied about

Bid it at 32 percent. Finish it at 32 percent.

Most contractors know the bid margin. Very few know the actual margin until the year-end tax return. Workhand gives you the actual margin while there is still time to change something.

  • Contract price versus running cost, refreshed every day
  • Cost breakdown by materials, subs, labor, mileage, other
  • Yearly rollup across every job. Best, worst, average.
  • Employee role hides the profit column. Only Owner and Admin see it.
Job cost and profit dashboard
Made for your trade

Every job has a bottom line

🏊

Pool Builders

Gunite, tile, plaster, equipment. All in one running cost.

 🏗️

General Contractors

Multi-phase residential builds with subs on every trade

 🔨

Remodelers

Kitchen, bath, addition. Materials and labor swing hardest here.

 ❄️

HVAC Contractors

Change-out job with equipment cost, install labor, permits
Works even better with

Receipt scanner

Snap the Home Depot receipt. It costs the job in seconds.

See scanner →

Time tracking

Crew hours times crew rate equals labor cost. Real time.

See tracking →

QuickBooks sync

The costs and revenue flow into QBO for the accountant.

See sync →
From the field, one job I remember

On a Bayshore Boulevard build in 2024, we were at contract $310k, mid-build, and I could see spent was tracking to $265k in Workhand while my bid had assumed $220k. Materials had jumped. That real-time visibility cost me a phone call to the homeowner about a change-order price bump instead of a $45k surprise at the closing meeting. Every PM tool I priced out at $70 to $100 per user per month could not do that. A margin badge on the job header did.

Andrew Bernardo, Workhand founder. Tampa Bay pool build, 2024.
Frequently asked

Answers, no gate

How does per-job profit tracking work in Workhand?
Every cost you log gets tagged to a job and a category. Materials, labor, subs, fuel, equipment, and other. Crew hours flow in from time tracking and convert to labor cost using the wage you set per worker. Workhand subtracts the running total from the estimate so you see live gross margin on the job page. When the job closes you see the final number with no spreadsheet work.
Why don't most contractors know their real profit per job?
Costs land in three places that never get rolled up. Material returns hit the credit card statement weeks later. Subcontractor invoices arrive after the job is closed. Fuel and small equipment rentals get coded as miscellaneous in QuickBooks. Without a per-job rollup that pulls every dollar back to the right job, the real margin only surfaces at tax time when it is too late to adjust pricing.
How is this different from QuickBooks job costing?
QuickBooks job costing lives at your desk and depends on your bookkeeper coding every transaction to the right job. Workhand lives in the field. Your crew logs costs on the phone while they are at the job, photo of the receipt attached, category preselected. The data is right the first time. QuickBooks integration is on the roadmap so the cleaned data can sync back to your accountant.
Does crew time tracking roll into job profit automatically?
Yes. When a worker clocks in to a job, the hours are tagged to that job. Workhand multiplies the hours by the wage you set for that worker and the labor cost shows up on the job rollup in real time. No separate timesheet to enter at the end of the week and no labor cost guessing.
Can I see profit by job type, not just per job?
Yes. The profit dashboard slices by job type so you can see, for example, that pool renovations are running 31 percent gross while new builds are running 22 percent gross. That tells you where to push your sales effort and where to raise prices. Most small contractors price every job from gut feel because they have never seen the breakdown.
What happens to material returns and late subcontractor invoices?
Both get logged as cost lines on the job whenever they actually happen. A return is logged as a negative material cost on the original job, so the rollup updates. A sub invoice received three weeks after the job closes still gets tagged to that job and the final profit recalculates. The job is never really closed for accounting purposes until every cost has landed.
Do photo receipts replace keeping the paper?
For day-to-day cost tracking, yes. Snap the receipt at the supply house, the photo attaches to the cost line on the job. For tax purposes most accountants still want originals or a clean digital archive, so plan to keep the paper or set up a regular export. The Workhand photo is your in-field record so the cost is logged before you lose the receipt.
How much does per-job profit tracking cost?
Included on every plan, including the Free plan. Free covers one active job at a time. Pro at $34.99 per month covers unlimited jobs for up to 5 users. Team at $89.99 per month covers up to 15 users. There is no separate add-on for cost tracking or the profit dashboard.

Watch the margin, not the mailbox.

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