Can I migrate from Knowify to Workhand?

Yes. Knowify supports CSV exports of customers, jobs, and invoice history. We help with first-time migrations on Pro and Team plans. Email hello@workhand.app and we will walk you through it. Note that AIA-format pay applications and formal change-order chains do not translate directly since Workhand does not have those modules.

Workhand vs Knowify, construction software comparison 2026

Quick verdict

Pick Workhand if you…

$0 / $35 / $89 flat per month, no per-user fees

Run a residential or light-commercial crew, not a formal commercial sub
Live on your phone, not at a desk
Want flat pricing instead of per-user tiers that climb with your headcount
Send estimates and invoices but never touch AIA pay applications
Want crew chat, daily logs, and customer-facing job portals built in
Care about a real mobile app, not a web product with a mobile view
Refuse to wait through a sales call to see pricing

Pick Knowify if you…

Per-user tiered pricing; last reviewed May 2026, verify on knowify.com

Are a commercial subcontractor billing GCs on AIA pay applications
Run formal change-order chains tied to contract documents
Need RFI tracking and submittal workflows
Have a back-office bookkeeper who lives in QuickBooks Desktop or Online
Want a decade-plus of feature depth in commercial-sub accounting
Work primarily from a desk, with the field being a smaller part of the day

Feature-by-feature

Last reviewed May 2026. Verify current rates on knowify.com/pricing before deciding. Knowify uses per-user tiered pricing that changes periodically; the figures below come from public review sites and Knowify's own published pricing at the time of writing.

Feature	Workhand	Knowify
Pricing & commitment
Published pricing on the website	$0 / $35 / $89Right on the homepage	✓Per-user tiered; verify current rates
Entry tier	Free1 user, 1 active job	Paid onlyNo free plan; starts at Essentials tier
Small-crew tier (~5 users)	$35/mo flat (Pro)Up to 5 users	Per-user pricingReportedly around $186-300/mo depending on tier and seats
Per-user fees over included seats	No	YesEach tier has included seats plus per-seat add-ons
Free plan	✓1 active job + 1 user	×
Free trial	14 daysNo card required	✓Typically 14 days
Annual contract required	×Month-to-month	×Annual discount available
Mobile experience
Real iOS + Android app	✓Mobile-first build	HybridWeb-first with mobile companion app
Push notifications	✓	✓
Built for phone-first daily use	✓	Mobile companion to desktop
Mobile UX complaints (public reviews)	New product, founder-responsive	Historically web-first; mobile improving but trails dedicated mobile apps
Estimates & invoices
Estimates with e-signature	✓	✓
Multi-language estimates (en/es/pt)	✓	×
AI line-item suggestions	✓Trained on your past jobs	×
Online invoice payments	✓Stripe Connect, keep 100%	✓Through payment integrations
AIA-style progress billing / pay apps	×	✓Best-in-class for commercial subs
Retainage tracking	Manual	✓
Commercial-sub modules (Knowify's home turf)
Formal change-order chains	×	✓
RFI tracking	×	✓
Submittal management	×	✓
Contract document storage	Design files folder	✓
Bid management	✓	✓
Field operations
Per-job team chat with photos	✓WhatsApp-style, role-scoped	Project messaging
Daily logs with photos	✓Customer-facing optional	✓
Photo annotations	✓	Basic
Time tracking	✓	✓
Mileage tracking + IRS write-offs	✓	×
Punch list	✓	Task list
Customer selection sheets	✓Finishes, fixtures with signoff	×
Customizable job tabs per job type	✓	Project templates
Sales & customer-facing
Public profile page (lead capture)	✓workhand.app/c/your-name	×
Customer-facing job portal	✓	Limited
Sales pipeline / CRM	✓	✓
Customer review automation	✓Google funnel built-in	×
Subs & team
Subcontractor insurance tracking	✓	✓
1099 export	✓	✓
Accounting
QuickBooks Online sync	✓Built into Team plan	✓QBO and QB Desktop, deep integration
Job costing + profit per job	✓	✓
WIP reporting	Basic	✓
Onboarding & support
Self-serve sign-up	✓90 seconds, no card	✓
Onboarding speed	HoursFew-screen UI	Days to weeksCommercial-sub feature depth takes time to learn
Founder reachable	✓Andrew, Tampa Bay	×

The pricing math (5-person crew)

Knowify uses per-user tiered pricing that has changed over the years. The reference numbers below come from public review sites and Knowify's published pricing as last reviewed May 2026. Verify your actual quote on knowify.com/pricing before deciding.

Workhand Team

$89/month flat, includes everything below

Per month, all-in $89

5 users Included

QuickBooks sync Included

Customer portal Included

Setup fee $0

Year-1 total $1,068

Knowify (mid tier, 5 seats)

Per-user tiered; last reviewed May 2026, verify on knowify.com

Per month, mid tier ~$186-300

5 users Tier-dependent

QuickBooks sync Included

AIA pay apps + RFIs Included (Knowify's core)

Setup fee $0

Year-1 total (estimate) ~$2,200-3,600

For a 5-person crew, Workhand is roughly 2-3x cheaper than Knowify's mid tier. The honest tradeoff: you give up AIA pay apps, formal change-order chains, and RFI tracking. If you bill on AIA forms, that delta is worth paying. If you do not, you are paying for commercial-grade compliance you never touch.

How to switch from Knowify to Workhand

Be honest first. If you genuinely bill on AIA pay applications and your GCs require formal change-order chains, do not switch. If you mostly use Knowify for jobs, estimates, invoices, and the customer database, the move is simple.

Audit what you actually use. Open Knowify and list the modules you touched in the last 30 days. If AIA pay apps and RFIs are not on the list, switching is low-risk.
Export your data. From Knowify, export customers, jobs, invoices, and outstanding balances to CSV. Knowify supports this directly.
Archive open commercial documents as PDFs. If you have active pay applications or RFI threads, save them as PDFs so you have the record even after you cancel.
Create your Workhand company. Download the app, sign up in 90 seconds, name your company.
Import customers. Email us the CSVs at [email protected] and we will handle the import for you on Pro and Team plans.
Invite your crew. Send them the app link. Assign roles (admin, foreman, tech, sub). If you switched partly because of mobile UX complaints, ask them after a week which app they actually open.
Connect QuickBooks Online. Workhand Team plan includes QBO sync. Map your accounts once and you are done.
Cancel Knowify at your renewal window. If you are on annual, ride it out and switch fully on month one of the new period.

Common questions

Is Workhand a real alternative to Knowify?

For commercial subcontractors running formal contract paperwork, change orders, RFIs, and AIA-style progress billing, no. Knowify is purpose-built for that and has more than a decade of feature depth in those workflows. For residential or light-commercial crews who mostly send estimates, run jobs, log daily progress, chat with the crew, and bill, Workhand covers that surface area at a fraction of the price and runs better on a phone. See our Contractor Foreman comparison if you want another mid-market option.

How much does Knowify cost?

Knowify publishes per-user tiered pricing on their site. Last reviewed May 2026, the published plans started around $186/mo for Essentials and ran past $400/mo for Advanced, with included-user caps and per-user add-ons above those caps. Verify current rates on knowify.com/pricing before deciding. Workhand is flat: $0 Free, $35/mo Pro for up to 5 users, $89/mo Team for up to 15 users, no per-user fees.

Can I migrate from Knowify?

Yes. Knowify supports CSV exports of customers, jobs, and invoice history. We help with first-time migrations on Pro and Team plans. Email [email protected] and we will walk you through it. Note that AIA-format pay applications and formal change-order chains do not translate directly since Workhand does not have those modules.

What does Knowify have that Workhand does not?

AIA-style progress billing with pay applications, formal change-order chains tied to contract documents, RFI tracking, deeper commercial-subcontractor accounting workflows including WIP reporting, and a longer track record with general contractors who expect formal documentation. If those are your daily reality, Knowify is built for you. If you have never opened an AIA G702 form, you are paying for compliance features you do not use.

Why is Workhand cheaper?

Different target customer. Knowify is built for commercial subcontractors who need formal contract paperwork and bill GCs on AIA forms. Workhand is built for the working contractor with a truck and a phone running smaller-scope jobs. We do not charge per user because we do not need to fund commercial-grade compliance features. Built by a PM at a pool building company who wanted software his crew would actually pick up.

Workhand vs Knowify